A day in the life of an Office Administrator at Gray & Fick would resemble:

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• Attend a stand-up meeting with your scrum team to discuss yesterday’s challenges and plan for the day’s tasks

• Overseeing general office operation.

• Greeting visitors, answering a high-volume of incoming phone calls and delivering world-class service to our customers.

• Coordinating appointments and meetings and managing staff calendars and schedules.

• Coordinating travel, including flight, hotel, and car rental reservations.

• Purchasing office supplies and equipment and maintaining proper stock levels.

• A daily break for a game of table tennis or foosball (if inclined)

• Attend one of Gray & Fick’s group events such as potlucks, lunch & learns, book club, etc.

• Participate in one of Gray & Fick’s charity causes such as blood drives, toy drives, food drives, or seasonal in-house charity events

• Managing timesheet program (CORE)

• Coordinate with bookkeeper with respect to payroll (hourly employees, new employees & outgoing employees)

• Assisting other departments as required

• Special Projects

• Supervising, mentoring, training, and coaching our office staff and delegating assignments to ensure maximum productivity.

• Other duties as assigned/required

• At the end of the day, it is commonplace for our leadership to send staff members home to ensure work-life balance

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Minimum Skills, Qualifications & Experience

• ​College degree preferred

• Previous experience in an Administrative Support role

• Extremely organized and detail oriented

• Critical thinking and problem solving

• Ability to work independently

• Knowledge of Microsoft Office

• Previous experience with Microsoft Business Central an asset

• Strong verbal and written communication skills

• Creativity and innovation in finding solutions

• Fluent in English

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Advantages:

 

• Working knowledge of Construction Industry

• Technically savvy

• Fluent in French

• Working knowledge of best building practices

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We offer:

• Competitive salary and performance-based bonus

• Competitive health, dental, long term disability, and life insurance coverage

• Four weeks paid time off (including sick days)

• Regular team building and social activities

• Reimbursements of annual dues for professional organization

 

Please forward resumes and cover letters by email only to info@gray-fick.ca.

 

All applicants will be treated in confidence.