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Office Administrator

Gray & Fick is a modest yet versatile engineering team of professional engineers, technologists, and engineers in training. We seek a Office Administrator who is looking for career advancement opportunities, work autonomy, and professional development. Our people are our biggest competitive advantage, which is why we’ll continue to invest in you with our people-first culture.​ 

A day in the life of an Office Administrator at Gray & Fick would resemble:

  • Attend a stand-up meeting with your scrum team to discuss yesterday’s challenges and plan for the day’s tasks

  • Overseeing general office operation.

  • Greeting visitors, answering a high-volume of incoming phone calls and delivering world-class service to our customers.

  • Coordinating appointments and meetings and managing staff calendars and schedules.

  • Coordinating travel, including flight, hotel, and car rental reservations.

  • Purchasing office supplies and equipment and maintaining proper stock levels.

  • A daily break for a game of table tennis or foosball (if inclined)

  • Attend one of Gray & Fick’s group events such as potlucks, lunch & learns, book club, etc.

  • Participate in one of Gray & Fick’s charity causes such as blood drives, toy drives, food drives, or seasonal in-house charity events

  • Managing timesheet program (CORE)

  • Coordinate with bookkeeper with respect to payroll (hourly employees, new employees & outgoing employees)

  • Assisting other departments as required

  • Special Projects

  • Supervising, mentoring, training, and coaching our office staff and delegating assignments to ensure maximum productivity.

  • Other duties as assigned/required

  • At the end of the day, it is commonplace for our leadership to send staff members home to ensure work-life balance

Minimum Skills, Qualifications & Experience

  • ​College degree preferred

  • Previous experience in an Administrative Support role

  • Extremely organized and detail oriented

  • Critical thinking and problem solving

  • Ability to work independently

  • Knowledge of Microsoft Office

  • Previous experience with Microsoft Business Central an asset

  • Strong verbal and written communication skills

  • Creativity and innovation in finding solutions

  • Fluent in English



  • Working knowledge of Construction Industry

  • Technically savvy

  • Fluent in French

  • Working knowledge of best building practices

We offer:

  • Competitive salary and performance-based bonus

  • Competitive health, dental, long term disability, and life insurance coverage

  • Four weeks paid time off (including sick days)

  • Regular team building and social activities

  • Reimbursements of annual dues for professional organization


Please forward resumes and cover letters by email only to


All applicants will be treated in confidence.

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